QuickBooks Online has never had a proper signature workflow. It does have one built-in option, a bare in-person finger-sign in the mobile app for estimates and invoices, but that’s the extent of it. There’s no remote signing, no GPS, no offline capture, no photos, no customer-plus-driver signatures, and no proof-of-delivery capture at all. And that finger-sign only survives on the older invoice layout. Intuit’s new invoice experience dropped it entirely, leaving many users who relied on it unable to find the feature. If you need signatures that actually fit how you sell and deliver, here’s how to add a complete workflow with two-way QuickBooks sync.
That’s the gap Billet fills. It syncs both ways with QuickBooks Online, and works on iPad, Android, and offline. Here’s what QuickBooks actually has (and doesn’t), how the usual alternatives differ, and what the Billet flow looks like day to day.
Disclosure: this comparison is published by Billet and includes our own product. We’ve worked to keep it accurate and fair, but we are not a neutral third party.
What QuickBooks actually has (and doesn’t)
QuickBooks’ built-in signature feature has always been limited to in-person capture on the mobile app, and the new invoice experience dropped even that. Core QuickBooks has no remote-signing feature of its own. The only way to send a document for remote signature is a paid third-party add-on, the DocuSign eSignature Connector, which is limited to the top-tier QuickBooks Advanced plan and covers estimates. Intuit temporarily paused the connector in early 2026 while reworking it. Proof-of-delivery signatures, with GPS and photos, have never been part of QuickBooks at all.
Three workflows that don’t exist in QuickBooks today (and never did, end-to-end):
- Estimates: getting a remote customer to sign a quote before you start work, with the signed result automatically attached to the estimate in QuickBooks.
- Invoices: capturing a signature on an invoice for proof of acceptance, in person or remotely, with the signed PDF attached back to QuickBooks.
- Proof of delivery: capturing a signature when goods are dropped off at a customer’s site, with GPS coordinates and photo evidence.
How the usual alternatives differ
The usual recommendation is DocuSign or PandaDoc. Both are good products, and both are built for a different job.
| E-signature tools | Billet | |
|---|---|---|
| Built for | Contracts signed at a desk | Documents signed in the field |
| Works offline | No, the signer needs a connection | Yes, syncs when signal returns |
| GPS on the signature | No | Yes, stamped on the signed PDF |
| Photo evidence | No | Yes, attached to the ticket |
| Proof of delivery | Not a concept | The core of the product |
| QuickBooks sync | Add-on connector, estimates only, top tier | Two-way, invoices and estimates |
| Cost model | A separate per-user subscription on top of your accounting software | One price per person, everything included |
Feature details are summarized as of June 2026 and change. Verify current capabilities on each vendor’s own website before deciding.
Price isn’t the interesting part, though. The workflow is the bigger problem. DocuSign assumes the customer is at a computer, gets an email, opens it on their laptop, and types their name into a box. That’s fine for closing a SaaS contract. It’s not how a plumbing supply distributor delivers a $4,000 boiler at 7am to a job site with no signal.
How Billet handles QuickBooks signatures
The flow that fills the gap:
- Connect QuickBooks Online from Billet’s Integrations page. It’s a one-click OAuth handshake.
- Your QuickBooks customers, items, and tax rates sync over automatically. New customers you add in QuickBooks show up in Billet within a few minutes.
- Create or import an invoice in QuickBooks the way you always have. Or create it directly in Billet, and it’ll push to QuickBooks when you send it.
- Send for signature. From the dashboard, pick the invoice and click “Send for Signature.” The customer gets an email with a magic link, signs in their browser, no app install. If you’re with the customer in person, hand them the iPad and they sign on the screen. GPS coordinates are captured and the signed PDF is generated on the spot.
- The invoice and its payment status sync back to QuickBooks automatically. The signed PDF, with the signature, GPS coordinates, and timestamp embedded, lives in Billet, is emailed to your customer as proof of delivery, and can auto-save to Google Drive or OneDrive (Standard plan and up).
That’s the whole loop. No DocuSign account, no separate envelope dashboard, no template setup.
One price per person
Billet bills per person, per month, and that covers both the mobile app and the dashboard. The driver capturing the signature in the field and the person raising the invoice at the office cost the same, and neither needs a second subscription to do their half of the job.
There’s no per-device charge either. A tablet on the counter isn’t another seat, and a driver who uses a phone in the morning and the dashboard in the afternoon is still one person.
What about Xero, FreshBooks, and Dynamics?
Same story for all three. Billet was built around integrations from day one, not bolted on later. QuickBooks Online, Xero, FreshBooks, and Microsoft Dynamics 365 Business Central all run the same signature workflow at the same per-user pricing. Pick the accounting tool you already use, and click connect.
Billet launches late 2026
Billet isn’t live yet. If this is the gap you’ve been working around, join the waitlist and we’ll email you the day it goes live. No account, no card, nothing to cancel.